Why Rent A Custom Turnkey Trade Show Exhibit

Advantages Of Renting A Trade Show Display

Fixed-Cost Itemized Pricing On Displays and Double Deck Exhibits in Las Vegas

• Pre-show Invoicing includes the exhibit, transportation, and labor—no budget-busting surprises.
• Published, itemized pricing on exhibit designs lets you become knowledgeable enough to make educated design and cost decisions.
• You’ll look fantastic at your show.

Avoid high initial purchase costs.

The average 20×20 Double Deck purchase cost is nearly $85,000 or more. Increased steel and labor costs have had a big impact on fabrication. Freight and storage costs can easily total $15,000 a year. Show schedules are much tighter than they used to be, so set up is often at 25% straight time, an average of $150 hr to $250 hr. or more for double time. That’s per person with an average two-day setup with four people. After 3-5 years, when you’re ready for a new look, your exhibit is worth pennies on the dollar.

Avoid variable and increasing recurring costs.

One pre-show invoice includes the exhibit, graphics, transportation, labor, and a hefty chunk of show services management. The minimum cost to rent a TurKey Double Deck is about $24,320 for the 2020 deck design EL2020.  The UC2020, is a popular double-deck design in Las Vegas. At $36,840 with full graphics. These costs include transportation to and from the show, set up, and dismantling labor. The maximum cost for our largest Double Deck is about $250,000.

Trade Show Double Deck With Backlit GraphicsCosts include graphics as well. We provide easy-to-understand graphics callout spec sheets and pre-production proofs for your approval. Once your design is finalized, we will give a photorealistic rendering showing your graphics! We utilize several graphic materials, each ideally suited to the required application.

Fixed Cost Set Up, dismantle, and freight.

Ultimately, you receive discounted labor because that cost is established during the quoting process, even though trade show mandated set-up hours which may or may not be at straight-time hourly rates. This area is one of the largest sources of cost overruns.

What to expect managing a double deck exhibit – Lots of time and money

The cost of the time required of your staff when you manage your exhibit includes doing tasks that require lots of experience. As well, organizing the process is time-consuming. Exhibit Houses typically handle these things, but you are paying to engage a large staff over a long period.

Double Decks often require 4-person set up / $800 hr! When we have arrived at the final design that works best for you, you’ll know the exact dollar cost well before the show.  We can intuitively understand your situation; whether you are a novice or a veteran in the trade show industry, we collaborate as if we are your own Trade Show Marketing Department. View additional information about how we work.

Your trade show marketing department – only when you need it

We specialize in renting Double Decks in Las Vegas and other areas. It’s what we do. TurnKey Service means just that. We start with the design process and establish your desired look and functionality. Generally, you’ll know exactly what your total cost will be at that point. There are no surprises!

10x20 Trade show display exhibit rental

We bill transportation and set up and dismantle labor on one pre-show invoice. However, we assist in several ways during the production process. We anticipate electrical requirements based on everything in your booth space during the design process. Some clients have specialized equipment or pre-existing exhibit properties to be combined in the same booth space.

We’ll provide a grid map with dimensions indicating your main electric drop and outlet locations throughout your booth space. We indicate how many amps are required in all areas. This is a show requirement and a very important one! Nothing starts until the electric is down before the carpet is laid.

Part of our turnkey services includes a booth orientation diagram that allows everyone involved to determine which direction is front by indicating adjacent booth space numbers. Often, this is dealt with early on because booth location often affects the design. Again, because we do this all the time, reviewing the Exhibitor Guide and viewing the trade show floor map is usually required early on.

Once you’ve settled on your graphics, we’ll provide a realistic rendering to see what your new exhibit will look like on the show floor!

Backlit Logo Sign On Trade Show Double DeckBack to the basics

In addition to the cost time managing the process for each show, evaluating the cost of renting vs. ownership includes many factors. Key among them is storage and pre-show staging setup at an exhibit house. Generally, your exhibit is set up and taken down four times per show. After that, most exhibit houses bill for pre-show and post-show setup at their facility to assess repair damages and ensure there are no surprises at the next show. It’s like setting up and dismantling labor three times for each show. So storage and management between shows can cost a lot of money you save when renting.

How much does it cost to rent a Double Deck Exhibit?

Prices range from $30,000, about the cost of an island exhibit rental, to $250,000 for a huge deck with offices and large gathering areas.

A huge benefit is turnkey services that include transportation to and from the show and labor and graphics production.

We specialize in renting Double Decks in Las Vegas and other areas. It’s what we do. TurnKey Service means just that. We start with the design process and establish your desired look and functionality. Generally, you’ll know exactly what your total cost will be at that point. There are no surprises!

We bill transportation, set up, and dismantle labor on one pre-show invoice. However, we assist in several ways during the production process. We anticipate electrical requirements based on everything in your booth space during the design process. Some clients have specialized equipment or pre-existing exhibit properties that are to be combined in the same booth space.

We’ll provide a grid map with dimensions indicating your main electric drop and outlet locations throughout your booth space. We indicate how many amps are required at all locations. This is a show requirement and a very important one! Nothing starts until the electric is down before the carpet is laid.

Part of that includes a booth orientation diagram that allows everyone involved to be sure which direction is front by indicating adjacent booth space numbers. Often, this is dealt with early on because booth location often affects the design. Again, because we do this all the time, reviewing the Exhibitor Guide and viewing the trade show floor map is often required early on.

Minimum and maximum exhibit rental costs

The minimum cost to rent a TurKey Double Deck is about $27,000 in Las Vegas. The low average cost is about $35,000 for our most popular exhibit in Las Vegas, the ME2020, complete with graphics. That includes transportation to and from the show, set up, and dismantle labor. The next closest Double Deck design is the EX2020 Tri-level exhibit, two-level upper deck, and the 10 ft. h ceiling under the raised portion at ground level, which are quite unique! Our maximum cost is about $250,000 for our largest Double Deck designs. Again, we provide published pricing and itemization for each design we offer.

Costs include graphics as well. We provide easy-to-understand graphics callout spec sheets and pre-production proofs for your approval. Once your design is finalized, we will provide a photorealistic rendering showing your graphics! We utilize several different graphic materials, each ideally suited for the required application.

TurnKey Trade Show Services Management

When exhibitors use show labor, the required forms precisely specify set-up and dismantle times. We look at your target move-in date and establish that for you. We need to do that to ensure that your exhibit is complete and ready to go on deadline. This touches on another cost many clients don’t need to consider—overtime vs. Straight time Union Labor billing. We provide a fixed cost invoice for set up and dismantle regardless of the show-mandated schedule. This is one of the most common areas of cost overruns. Labor rates are often over $100 per hour. Overtime is time and a half, making it $150. Sometimes it can go to $200 hr. Multiply that x 3-4 set-up people; it can easily be over $500 hr. You don’t need to worry about that when working with TurnKey Trade Show Exhibit Rentals. Labor cost is fixed on one pre-show invoice.

Other Show Services Management requirements

We provide the necessary EAC (Exhibitor Appointed Contract) forms and Insurance Certificates required by the show. This, along with correct electric grid maps, relates to the fundamentals. If you need assistance with other show forms, we can help.

Back to the basics

In addition to managing the process for each show, evaluating the cost of renting vs. ownership includes many factors. Key among them is storage. After that, most exhibit houses bill for pre-show and post-show set-up at their facility to assess repair damages and ensure no surprises at the next show. It’s like setting up and dismantle labor three times for each show. So storage and management between shows can cost a lot of money you save when renting.

The total cost benefit of renting your custom Double Deck
Ultimately, you receive discounted labor because that cost is established during the quoting process, despite show-mandated set-up hours, which may or may not be at straight-time hourly rates. The cost of the time required of your own staff when you manage your own exhibit includes the cost of things they cannot do. Managing the process is time-consuming.

Whether your show is in Las Vegas or a venue in another city, we take care of all the details. In the end, renting makes a lot of sense!