FAQ – Renting your TurnKey Exhibit Display

 Las Vegas Specialists

Renting a trade show display in Las Vegas is a great cost-effective way to put your best foot forward without breaking the bank. Our inventory of modular display components enables us to provide customized displays that are tailor-made for you.  Many of our designs provide semi-private meeting areas. We offer a number of workstation styles that efficient and eye-catching.  We specialize in trade show graphics that provide brilliant color and crisp detail to deliver your marketing message in a memorable way!

Many of our rental display designs also include Slatwall for displaying a large number of products. We offer a number of styles that combine different size Slatwall panels so that you can find the optimum combination of graphics and product display space. The IM73S Slatwall design is a perfect example! The IM73-S 20′ back wall adds two 4′ slat wall panels for product display space to the IM73 V1. The expansive graphic mural wall delivers your message in a powerful way. The overhead 20′ logo sign provides plenty of room for both logo and tagline.

Backlighting provides visual appeal and we take it a step further with architectural style silhouette lighting as well!

Our island exhibit desights excel at providing open space and height for greater visibility as well. Our COV2020 Open floor plan design provides exceptional value. The COV2020 exhibit offers a stylized design with great visibility on the trade show floor. Tall super-sized billboard graphics and bridge headers make a bold impression with this open floor plan exhibit design. The towering 15′ height is easily seen throughout the show floor.  Our modular components provide sturdy structural integrity that results in a comfortable open environment for your customers.

The PAL2020 is one of our most popular trade show island rental designs with good reason. a unique towering display design that provides exceptional value. It’s an amazing value in a TurnKey exhibit rental, with a cost for the structure at just $7600! (Including fixed cost transportation and labor!)

Have you considered renting a Double Deck Exhibit in Las Vegas?

Convenience does not come at a premium cost

We save you time and money and let your staff focus on key responsibilities and show preparation.  That’s a big plus! Beyond that, the cost for Labor and Transportation is likely lower than what you would pay yourself. This is what we specialize in and we’ve assembled an arsenal of exhibit professionals that work in a coordinated fashion.

Rentals help you avoid the high cost of initial purchase and the cost to store the exhibit. Because you’re only dealing with one company, we can coordinate graphics production and all logistics. We are a relationship based company. We’re about as close as it gets to having your own full-time Trade Show Marketing Department!

Image Design Exhibit Rentals is one of a very few exhibit companies that provide true Turnkey Service in Las Vegas and other venues. We offer an unprecedented number of exhibit design options with itemized pricing. The range of designs lets you explore at your convenience and fine tune your objectives as you compare and contrast design functionality.

The Rental Advantage

Right away, you’ll appreciate friendly, professional communications about your exhibit marketing needs. We’ll review design options that interest you and discuss options that will help to customize your design specifically to your needs.

Once you select a design, we’ll provide clear graphics size and location specs that your designer will appreciate! Once finalized, we’ll provide a photo-realistic rendering of the finished design. Pre-production graphic proofs are sent for your final approval.

During production, we find that many clients need assistance with Show Services forms. We automatically provide an electric floor plan when needed and assist with the show-required EAC Exhibitor Appointed Contractor Form. Once complete, we’ll provide the Certificate of Insurance the show requires. When it gets close to the setup date, we’ll provide the approximate day and time your set up will begin, along with contact information for our supervisor.

FAQs – TurnKey Rental Displays in Las Vegas and other venues

The ME2020 is one of our most popular Double Deckers in Las Vegas! It offers great functionality in a 20′ x 20′ or larger booth space. It features an expansive 17′ mural wall, brilliantly illuminated with ceiling mounted lights. The straight staircase and landing is positioned behind the mural wall, available for storage space as well. The 9 x 17 upper deck is large enough to create two distinct meeting areas or host a private cocktail party.

The EX2020 has a unique three-level design, uncommon in two-story exhibits. It features a brilliantly illuminated space with ceiling mounted lights. The straight staircase and landing is positioned behind the mural wall, available for storage space as well.

We specialize in exhibit rentals from 10 ft. Inline displays to Double Deck exhibits. TurnKey pricing includes transportation, set up and dismantle on a fixed cost pre-show invoice. We provide approval proofs for your graphics with a final photorealistic rendering showing exactly what it will look like!

WHEN IS BOOTH SET UP SCHEDULED?

We always ship to the Advance Warehouse so that we’re ready to go immediately at the target move-in date and time assigned to your booth location. We help to eliminate delays by providing you with a detailed electric map so that your carpet is laid and we’re ready go to work!

DO YOU SHIP TO THE SHOW’S ADVANCE WAREHOUSE OR DIRECT TO SHOW?

We always ship to the Advance Warehouse to avoid any delays in set up.

WHEN DO YOU NEED GRAPHICS FILES?

We will need files at a minimum of 10 working days before the show. After that, there may be rush charges and we cannot guarantee delivery.

WHAT IS THE LEAD TIME FOR ORDERING YOUR EXHIBIT RENTALS?

We need your order 30 days before the Advance Warehouse date. Rush charges occur for shorter lead times.

WHAT HAPPENS TO MY GRAPHICS AFTER THE SHOW? DO I OWN THEM? CAN YOU STORE THEM FOR ME?

Yes, you own the graphics and we store them for you in between shows.

CAN YOU CUSTOMIZE YOUR EXHIBIT DESIGNS?

Yes, we can customize. We’ll work with you to ensure that all your needs are met and provide a photo realistic rendering with your graphics shown.

WHAT ARE THE COSTS TO RENT YOUR DISPLAYS IN OTHER CITIES?

We provide excellent quality and service. In cities where we do not stock inventory, we fly out a supervisor to ensure that you have the best experience possible. Our added shipping and travel expenses incur additional costs for single-level exhibits close to the amounts listed below:
San Diego, Reno, Tampa: $450
Miami: $650
Phoenix: $800
Atlanta: $1800
Seattle: $2400
Dallas, Houston: $2800
Denver, Salt Lake City: $2800
Nashville: $2800
Washington DC, Baltimore, Philadelphia: $2800
Boston, New York: $3800
New Orleans: $2500
Chicago: 15% Extra

All double-deck units have a $5000 out of venue fee (Except Vegas, SF, and LA)

HOW WILL YOUR CREW GET INTO THE SHOW?

We’ll help you file an “Exhibitor Appointed Contractor”(EAC) form with the show (Sometimes called “Non-Official Contractor form). This form tells the show that you are designating us as your install/dismantle contractor. Once you send a copy of the completed EAC form to the show and us, we provide a Certificate of Insurance which the show will require from us. This process can take 7-10 days and must be done before the show deadlines.

ARE LIGHTS INCLUDED WITH YOUR RENTAL EXHIBITS?

Yes and these are itemized in your quote. In some cases, only show provided Electricians Union Labor is allowed to install the lights. Electrical labor is not included in the quote and must be ordered separately.

We look forward to partnering with you to make your next show, your best show!

View our Ordering Terms here.