FAQ – Valued added TurnKey Exhibit Rentals

Value added TurnKey Exhibit Rentals

Image Design Exhibit Rentals is one of a very few exhibit companies that provide true Turnkey Service in Las Vegas and other venues. We offer an unprecident number of exhibit design options with itemized pricing. The range of designs lets you explore at your convenience and fine tune your objectives as you compare and contrast design functionality.

How it works

Right away, you’ll appreciate friendly, professional communications about your exhibit marketing needs. We’ll review design options that interet you and discuss options that will help to customize your design specifically to your needs.

Once you select a design, we’ll provide clear graphic size and location specs that your designer will appreciate! Once finalized, we’ll provide a photo realistic rendering of the finished design. Pre-production graphic proofs are sent for your final approval.

During production, we find that many clients need assistance with Show Services forms. We automatically provide and electric floor plan when needed and assistance with the show-required EAC Exhibitor Appointed Contractor Form. Once complete, we’ll provide the Certificate of Insurance the show requires. When it gets close to the set up date, we’ll provide the approximate day and time your set up will begin, along with contact information for our supervisor. Our main warehouse is in Las Vegas.

Convenience does not come at a premium cost

We save you time and money and let your staff focus on key responsibilities and show preparation.  That’s a big plus! Beyond that, the cost for Labor and Transportation is likely lower than what you would pay yourself. This is what we specialize in and we’ve assembled an arsenal of exhibit professionals that work in a coordinated fashion.

Rentals help you avoid the high cost of an initial purchase and the cost to store the exhibit. Because you’re only dealing with one company, we can coordinate graphics production and all logistics. We are a relationship based company. We’re about as close as it gets to having your own full time Trade Show Marketing Department!

FAQs – TurnKey Rental Displays in Las Vegas and other venues

We specialize in exhibit rentals from 10 ft. Inline displays to Double Deck exhibits. TurnKey pricing includes transportation, set up and dismantle on a fixed cost pre-show invoice. We provide approval proofs for your graphics with a final photo realistic rendering showing exactly what it will look like!

WHEN IS BOOTH SET UP SCHEDULED?

We always ship to the Advance Warehouse so that we’re ready to go immediately at the target move-in date and time assigned to your booth location. We help to eliminate delays by providing you with a detailed electric map so that your carpet is laid and we’re ready go to work!

HOW WILL YOUR CREW GET INTO THE SHOW?


We’ll help you file an “Exhibitor Appointed Contractor”(EAC) form with the show (Sometimes called “Non-Official Contractor form). This form tells the show that you are designating us as your install/dismantle contractor. Once you send a copy of the completed EAC form to the show and us, we provide a Certificate of Insurance which the show will require from us. This process can take 7-10 days and must be done before the show deadlines.

ARE LIGHTS INCLUDED WITH YOUR EXHIBITS?


Yes and these are itemized in your quote. In some cases, only show provided Electricians Union Labor is allowed to install the lights. Electrical labor is not included in the quote and must be ordered separately.

DO YOU SHIP TO THE SHOW’S ADVANCE WAREHOUSE OR DIRECT TO SHOW?

We always ship to the Advance Warehouse to avoid any delays in set up.

WHEN DO YOU NEED GRAPHICS FILES?

We will need files at a minimum of 10 working days before the show. After that, there may be rush charges and we cannot guarantee delivery.

WHAT IS THE LEAD TIME FOR ORDERING YOUR TRUSS DISPLAYS?

We need you order 30 days before the Advance Warehouse date. Rush charges occur for shorter lead times.

WHAT HAPPENS TO MY GRAPHICS AFTER THE SHOW? DO I OWN THEM? CAN YOU STORE THEM FOR ME?

Yes, you own the graphics and we store them for you in between shows.

CAN YOU CUSTOMIZE YOUR EXHIBIT DESIGNS?

Yes, we can customize. We’ll work with you to ensure that all your needs are met and provide a photo realistic rendering with your graphics shown.

WHAT ARE THE COSTS TO RENT YOUR DISPLAYS IN OTHER CITIES?

We provide excellent quality and service. In cities where we do not stock inventory, we fly out a supervisor to ensure that you have the best experience possible. Our added shipping and travel expenses incur additional costs close to the amounts listed below:
San Diego, Reno, Tampa: $450
Miami: $650
Phoenix: $800
Atlanta: $1800
Seattle: $2400
Dallas, Houston: $2800
Denver, Salt Lake City: $2800
Nashville: $2800
Washington DC, Baltimore, Philadelphia: $2800
Boston, New York: $3800
New Orleans: $2500
Chicago: 15% Extra

All double deck units have a $5000 out of venue fee (Except Vegas, SF, and LA)

We look forward to partnering with you to make your next show, your best show!